Recipient Member Registration Information

OCIMF

OCIMF is a voluntary association of oil companies having an interest in the marine transportation and terminalling of crude oil, liquefied natural gas, liquefied petroleum gas, their derivatives and related organic compounds. Essentially, it is concerned with the safe conduct of these operations and the prevention of pollution. It represents its membership before intergovernmental, governmental and other organisations. OCIMF is incorporated in Bermuda with a branch office in London. The current membership of OCIMF embraces 82 companies and groups worldwide.

THE OCIMF SHIP INSPECTION REPORT (SIRE) PROGRAMME

SIRE is a strictly voluntary programme (“Programme”) whereby OCIMF Members and certain other entities, submit to OCIMF, their vessel inspection reports (“Reports” or “Report”) to OCIMF (Collectively, “Submitting Companies”) OCIMF distributes such reports to OCIMF Members and certain qualifying non-OCIMF Members (collectively referred to herein as “Programme Recipients”). The Programme, to which this Document relates, is a revision to earlier versions of the SIRE Programme, first introduced by OCIMF in November 1993.

Uniform Vessel Inspection Procedure

The Programme requires that participating Submitting Companies follow a uniform Vessel Inspection Procedure. This procedure has two elements i.e., an Inspection Element and a Report Element.

The Inspection Element includes use of a detailed Vessel Inspection Questionnaire (VIQ) document that contains questions dealing with safety and pollution prevention. Ship Inspectors who are employed, or contracted by submitting companies must (with certain exceptions) answer these questions. The VIQ Questions are, in many cases, accompanied by guidance notes and/or references to source documents. Their purpose is to aid the ship Inspector’s response to the VIQ Questions. The VIQ is compiled electronically and requires the combined use of a computer and specialised OCIMF software.

The Report Element is in abbreviated form and consists of an electronic conversion of the ship Inspector VIQ responses into a uniform Report format.

Vessel Operator Report Involvement

Submitting Companies submit their Inspector’s electronic VIQ response into an automated Internet-based computer system (“SIRE System”). Upon receipt in the SIRE System, the VIQ response is automatically converted into an electronic Report in the required uniform format and then electronically stored in the System. Under the Programme, the operator of the vessel (“Operator”) that is the subject of a Report, is provided with a paper or electronic copy of the Report by the OCIMF Member (by email, postal mail, courier or facsimile) and afforded the opportunity to give written comment on the Report to both the inspecting OCIMF Member and to the SIRE System. Any vessel Operator comment on the Reports must be sent to the OCIMF Member submitting the Report and to OCIMF. The means of communicating such comments to both the foregoing entities may be electronically, or by facsimile. If the comments are provided electronically, submission may be made directly to the SIRE System Internet site. If the comments are submitted by facsimile, they must be submitted to OCIMF’s dedicated facsimile number. Upon receipt at the SIRE System, electronically submitted Operator comments are directly stored with the relevant Inspection Report in the SIRE System. If the comments are made using facsimile, these are first converted into electronic data, and then stored with the relevant inspection report in the SIRE System.

As the Report is an abbreviated and reformatted version of the ship Inspector response to the VIQ, the Operator should have in its possession a full paper (blank) copy of the Vessel Inspection Questionnaire (VIQ) Document (3nd Edition-2004) at or prior to the time the Operator receives this Document and its annexed Report.

Report Output

The SIRE System automatically matches any Operator comment received with the relevant Report. The result is that a requesting Programme Recipient should receive both the Report and the matching Operator comment.

Reports, together with any matching Operator comments, are made available to Programme Recipients in electronic form only.

VPQ and the Programme

OCIMF has published a Vessel Particulars Questionnaire (“VPQ”) which asks numerous questions relating to ship particulars and required or customary on board documents of a permanent or semi-permanent nature, primarily related to safety and pollution prevention. This document is separate and apart from the above-discussed Vessel Inspection Questionnaire (VIQ).

The original VPQ was incorporated as an optional element under the SIRE Programme, however Operator participation was a strong preference. When used in conjunction with this revised SIRE Programme, this VPQ is a mandatory requirement to be answered by the Operator and then submitted to the SIRE System in electronic form.

Once entered into the SIRE System, a VPQ response will be made available (in electronic form) to Programme Recipients.

To best complement an inspection under the Revised Programme, a complete and current VPQ Response (in either electronic or paper form) should be on board at the time of a ship inspection and have been sent to the SIRE System for inclusion in the Revised Programme. The SIRE System will accept a VPQ response for a ship regardless as to whether or not a Report for that ship has been submitted to the SIRE System.

Programme Index

The SIRE System creates and feeds a SIRE Internet based database. An index giving outline information about the Reports, Operator comments and VPQ responses received under the SIRE Programme is provided on the Internet site.

Programme Hardware/Software

A participating Submitting Company will need a computer with Internet access, and utilise specialised OCIMF provided software to perform electronic aspects of the input portion of the Programme namely,

OCIMF will provide the necessary specialised software free of charge to the participating Submitting Companies. OCIMF will not provide computers.

System Security

To help ensure that access to Programme Output is available only to bona fide Programme Participants, Programme Participants will be issued with System User Identification Numbers and Passwords for entry to the SIRE System and for electronic access to Programme Index.

Programme Composite Guidelines

Annexed hereto as Application Document “1” is a copy of the detailed Composite Guidelines (without the Attachments to such Guidelines) governing the conduct of the Revised Programme.

DISCLAIMER

OCIMF DOES NOT WARRANT OPERATOR IDENTITY AND IS NOT RESPONSIBLE FOR THE CHOICE OF SHIPS INSPECTED, THE INSPECTORS CHOSEN, THE PERFORMANCE OF THE INSPECTIONS OR THE CONTENT OF THE REPORTS, OPERATOR COMMENTS AND/OR VPQ RESPONSES DISTRIBUTED UNDER THE REVISED PROGRAMME. OCIMF IS INVOLVED ONLY IN THE RECEIPT, ORGANISATION AND DISTRIBUTION OF THE FOREGOING PROGRAMME OUTPUT. OCIMF DOES NOT REVIEW OR EVALUATE SUCH OUTPUT AND EXPRESSES NO OPINION CONCERNING ITS ACCURACY. WHILE OCIMF MAKES EVERY EFFORT TO ENSURE THAT REPORTS AND OPERATOR COMMENTS ARE RECEIVED, ORGANISED AND DISTRIBUTED IN ACCORDANCE WITH THE SIRE COMPOSITE GUIDELINES OCIMF ACCEPTS NO LIABILITY FOR FAILURE TO DO SO.